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The 10 Best Scanners For 2022: Flatbed, Document, Sheet Fed, And Photos

Finding a scanner that meets your specific daily scanning needs can be challenging. Today, most flatbed and sheetfed scanners are designed for everyday office tasks or photo image capture. Still, they are available in many types and sizes, some of which are optimized for specific applications. Document scanners, photo scanners, receipt scanners, and film scanners are merely the beginning.

Below is a list of the best scanners we’ve tested across various categories and usage scenarios. Scan the list for the type of work you perform, then continue reading for a deeper dive into scanner specifications and how to choose the suitable model for what you scan.

Our Top Picks

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What’s the Best Scanner to Buy?

Nearly all all-in-one or multifunction printers have flatbed and many ADF scanners. That may suffice for light scanning requirements. To get the most out of your scanning, you should probably purchase a scanner with a single function. Fortunately, there are numerous models from which to choose, and the models listed below are among the best we’ve evaluated. If having a scanner attached to your printer is more appealing, consult our roundup of the best photo scanners and our list of the best all-in-one printers for more specific advice. (And finally, once you’ve digitized all of that paper, consider the best shredders we’ve evaluated.)

10 Best Scanners For 2022

The best scanners are listed here, so you can choose one with confidence if you work in a high-volume office that requires reliable scanning at lightning speed.

If you’re looking for a high-quality scanner for your home or office, you can rest assured that any of the models we’ve included here would be an excellent choice.

1. Best Overall: Fujitsu ScanSnap iX1600

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A document scanner is one of the best investments you can make for a home office, whether to stay organized during tax season or to save space that binders of paper would otherwise take up. In contrast to flatbed scanners, which have limited functionality, desktop document scanners make it simple to digitize business cards, financial documents, receipts, and reports.

Fujitsu’s ScanSnap line is one of the most popular options. It has been a receptionist and home office staple for years, and a good reason. They are inexpensive, dependable, and sturdy. I’ve spent two weeks and nearly fifteen hours testing Fujitsu’s flagship product, the ScanSnap iX1600, for this review.

The Fujitsu ScanSnap iX1600 resembles every other desktop document scanner on the market, including its predecessor, the iX500. The device is available in black and white, has fold-out trays to make it more compact when not in use, and has the same overall form factor as every other product on the market. But there’s a reason for this: it works.

Fujitsu’s most capable desktop scanner to date, the ScanSnap iX1600’s specifications reflect this. The automatic document feeder (ADF) can hold up to 50 sheets, and the scanner can scan up to 40 pages per minute (A4-size color documents at 300dpi).

I discovered that the ADF could hold up to 55 sheets (of standard legal printer paper) without issue, and wireless connectivity was just as quick as the wired USB connection, even when dealing with dozens of pages or hundreds of images in a single session. As for speed, I averaged approximately 43 pages per minute (with color standard legal printer paper at 300dpi), which is faster than Fujitsu claims the scanner is capable of.

Overall, the ScanSnap iX1600 enhances a well-respected line of scanners by incorporating new and enhanced features. Fujitsu could improve its user experience, particularly when scanning with a mobile device and a desktop computer. Once set up, though, the device has no problem churning through page after page and image after image, turning your physical collection of documents into well-organized digital archives.

Key Features
  • Optimized user experience: ScanSnap iX1600 features an intuitive 4.3inch touch screen for complete end to end scanning and data utilization
  • Customize your preference: The scanner supports up to 30 customizable profiles; Customize the profile on the touch screen based on your scanning needs and personalize scanning icons using color, icons or letters
  • Scan anywhere you want whenever you want: Wi-Fi compatibility allows you to directly connect to your smart devices or cloud services without a PC, and allows for flexible placement wherever its convenient
  • Ideal for team sharing: One scanner supports up to 4 user licenses each allowing user profile and icon customizations
  • Preserve Photo Memories: Scan 4″ x 6″ photos in under a second with intelligent features such as auto facial orientation and red-eye reduction
PROS
  • Comprehensive ScanSnap software
  • Simple to learn and use
  • Accurate OCR
  • Versatile connectivity options, including mobile
  • 6,000-scan daily duty cycle rating
CONS
  • Lacks Ethernet support

2. Best scanner for documents: Canon imageFORMULA R40 Office Document Scanner

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The Canon ImageFORMULA R40 scanner is a convenient document scanner ideal for one-time projects or, more seriously, for routine document imaging.

It lacks networking, necessitating a connection to a host computer for use. Nonetheless, it is an excellent option for those who wish to experiment with document imaging without overspending.

We were particularly impressed with the included applications that cover standard scanning tasks, OCR, and business card capture. The default CaptureOnTouch tool is straightforward and has enough features to support business workflows.

It excels in scenarios where scanned documents are emailed and saved to a local folder and the cloud. Multiple operations can be performed with a single scanning action, enabling efficient scanning and lowering the total cost of ownership.

As dedicated business scanners go, the R40 is relatively inexpensive, and Canon has designed it with roller replacements for those who wish to take advantage of its 4,000-page-per-day capacity.

Key Features
  • Stay organized: Easily convert your paper documents into searchable digital formats
  • Reliably handles many different document types: Receipts, photos, business cards, reports, contracts, long documents, thick or thin documents, and more
  • Fast and efficient: Scans both sides of a document at the same time, in color, at up to 40 pages per minute, with a 60 sheet automatic feeder, and one touch operation
  • Broad compatibility: Windows and Mac TWAIN driver included
  • Easy Setup: Simply connect to your computer using the supplied USB cable
  • Bundled software: Includes easy-to-use Canon CaptureOnTouch scanning software (Win and Mac) plus free licenses for Readiris PDF and OCR software and Cardiris business card software (Win)
  • Backed by a one-year warranty and US-based technical support
PROS
  • Simple to use
  • Great software apps
CONS
  • A bit flimsy
  • No networking onboard

3. Best High-Volume Document Scanner for Offices: Visioneer Patriot H60 Duplex Scanner with Document Feeder

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The Visioneer Patriot H80 is a powerful scanner ideally suited for use in large and small offices. The Visioneer Patriot H80 is a welcome addition to your office due to its Duplex Scanning, high optical resolution, and ability to print over 11,000 pages daily.

Visioneer PH80 U Document Scanner’s 120-page automatic document feeder is one of the highest we’ve seen. With speeds of up to 88 pages per minute and 176 images per minute, it is also relatively quick. However, rapid scanning is of little value if it is inaccurate. The Visionary Patriot H80 can scan pages with font sizes as small as 6 points without errors. Consider the Brother Mobile Color Page Scanner DS-620 as another example of a highly accurate scanner.

The Patriot H80 can handle document sizes as large as 9.5″x236″ and as small as 2″x2″, which are among the largest and smallest we’ve seen, respectively. The Visionary Acuity Software optimizes scans to improve image quality and stores your documents for easy retrieval in the future. It features a high-speed USB 3.0 interface for quick and simple PC connection. However, this apparatus is quite large and weighs nearly 10 pounds.

Visioneer’s customer service ratings are, at best, average, so you may want to consider this before purchasing the Patriot H80. Numerous Visioneer Onetouch profile destinations exist, and the machine’s DVD includes Nuance OmniPage Ultimate and Nuance Power PDF for your PDF files. It retails for a staggering $1,400.00 in the United States, but it is a scanner designed for office use, not home use. Check out the Fujitsu ScanSnap S1300i for a home-friendly scanner.

The Visionary Patriot H80 is nearly identical to its less expensive sibling, the Visionary Patriot H60, save for a higher price tag and slightly faster scan speeds. Sure, it’s a bit faster, but unless you’re printing 11,000 pages per day (which seems like a massive overdraft), the price increase doesn’t seem to be justified.

Key Features
  • FAST SCANNING: Duplex scanner with 120-page automatic document feeder (ADF) scans in color, grayscale and black/white. Scans up to 70 ppm/140 ipm at 200 dpi. Duty Cycle: 11,000 pages/day
  • QUICK ORGANIZATION: Get organized fast by quickly converting paper documents into searchable PDF files
  • FLEXIBLE MEDIA HANDLING: Scan photos, documents, receipts, checks and more in color and black/white
  • IMAGE ENHANCEMENT TECHNOLOGY: Visioneer Acuity technology enables the scanner to instantly improve the visual clarity of every scanned image; get perfect scans from imperfect originals
  • ONE TOUCH SCANNING: Users can quickly scan to the “destination” of their choice by pressing a single button, eliminating the multiple steps usually required to save scanned documents in popular file formats
PROS
  • Exceptional optical character recognition (OCR) accuracy.
  • Feature-rich, easy-to-deploy software.
  • Very fast scanning and saving to PDF.
  • 10,000-page daily duty cycle.
CONS
  • Would be more competitive at a lower price.

4. Best Flatbed Photo Scanner: Canon CanoScan LiDE400 Document Scanner

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Even though it is marketed as an entry-level scanner, we chose the Canon CanoScan Lide 400 as the best photo scanner currently available. A photo scanner that does not disappoint is distinguished by its high resolution, quick scanning speed, affordable price, and easy setup.

With a resolution of 4,800 dpi, the Canon CanoScan Lide 400 produces scans with accurate colors, realistic contrast, and exceptional detail. Additional software features included in Canon’s software package enable you to modify photos with functions such as dust and scratch removal, grain correction, etc.

In addition to producing high-quality scans, the Canon CanoScan Lide 400 has a faster scan rate than most other flatbed scanners. Regarding the physical scanning, Canon’s official description of four seconds for a standard 4 x 6-inch photo at 300 dpi is roughly accurate. We must also consider the human element, such as the time required to place the photo on the scanner. This reduces the average scan time to approximately 10 to 15 seconds. Still, this is a fast scanner, roughly twice as fast as the comparable Epson Perfection V39.

Volume is where the Canon CanoScan Lide 400 falls short. The Canon CanoScan Lide 400 will require significantly more time than a feed-through or portable scanner for those wishing to scan a large number of photographs. The Canon CanoScan Lide 400 is unrivaled for the occasional user who wants to scan a few photos in high quality on occasion.

The Canon CanoScan Lide 400 is nearly identical to the less expensive Lide 300, except for a space-saving kickstand, an additional control button, and double the dpi. If the 4,800 dpi isn’t a deal-breaker and you have plenty of storage space, there’s little point in spending more money on the Lide 400 when the Lide 300 will suffice.

Key Features
  • Advanced Z-Lid accepts books and other thick media for scanning.
  • Entire unit runs off USB power.
  • Documents can be immediately uploaded to cloud services like OneDrive or Dropbox.
  • Compatible with Windows 10/8.1/7 SP1, Mac OS X 10.10.5 – 10.13, and Linux with ScanGear MP driver installed.
PROS
  • Vibrant photo scans.
  • Excellent software bundle.
  • Comes with a kickstand for upright positioning.
  • Very simple to use.
CONS
  • Lacks mobile device and wireless support.
  • Could be more accurate when scanning serif fonts.

5. Best Flatbed/Sheetfed Combo Scanner: Xerox Duplex Combo Scanner

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The Xerox Duplex Combo Scanner is an entry-level flatbed/sheet-feed document scanner designed for small organizations and workgroups, such as medical offices, banks, and travel agencies, that need to digitize various items. The Xerox Combo is reasonably fast and accurate for its price and comes with an excellent software package. In addition, it includes a robust software suite. All of these advantages make it our Editor’s Pick.

Typically, you would use a sheet-feed document scanner with an ADF to capture stacks of text pages and a flatbed machine to digitize photos, book and magazine pages, or fragile document pages that might not survive a trip through a sheet-feed device. This combination flatbed scanner offers the best of both worlds without the need to purchase and transport multiple scanners.

Compared to other entry-level combination machines, the Xerox model’s footprint of 5.5 by 15.8 by 13 inches (HWD) is a few inches larger than average, but its weight of 5.9 pounds is nearly half that of the Epson DS-1630. HP’s ScanJet Pro 2500 f1 Flatbed Scanner is comparable in size and width to the Epson model and slightly smaller (yet heavier) than the Xerox machine. It is one of a handful of flatbed combos (with up to ten times the volume rating of the other models mentioned) that HP offers.

The Xerox Duplex Combo Scanner is a competent, entry-level combination flatbed photo and sheet-feed document scanner with powerful software.

Key Features
  • FAST SCANNING Duplex scanner with 35-page automatic document feeder scans in color grayscale and black/white Scans up to 25 ppm/50 ipm at 300 dpi Duty Cycle 1500 pages/day
  • QUICK ORGANIZATION Get organized fast by quickly converting paper documents into searchable PDF files
  • FLEXIBLE MEDIA HANDLING Scan ID cards passports photos documents receipts checks and more in color and black/white
  • IMAGE ENHANCEMENT TECHNOLOGY Visioneer Acuity technology enables the scanner to instantly improve the visual clarity of every scanned image get perfect scans from imperfect originals
  • ONE TOUCH SCANNING Users can quickly scan to the “destination” of their choice by pressing a single button eliminating the multiple steps usually required to save scanned documents in popular file formats
PROS
  • Robust software bundle.
  • Light and small.
  • Economically priced.
  • Easy to deploy and use.
  • Relatively fast for the price.
CONS
  • Lacks wireless and mobile connectivity.

6. Best Walk-Up Scanner and Document Manager: Raven Pro Document Scanner

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The Raven Pro Document Scanner is a medium- to the high-volume sheetfed scanner with a unique feature: an 8-inch, tablet-like touch screen interface that allows for complete control of the scanner. No PC is required so long as the scanner is connected to a network (for cloud storage) or storage device. Only Canon’s significantly more expensive imageFormula ScanFront 400 and Fujitsu’s ScanSnap iX1600 (both Editors’ Choice winners) have relatively large touch screens among the sheetfed document scanners we’ve reviewed over the past several years. The Raven Pro is our current favorite medium- to high-volume networkable sheetfed desktop document scanner due to its speed, accuracy, and user-friendliness.

The Raven Pro can be connected to your local area network via Wi-Fi or Ethernet, or it can scan to a single computer via USB. A USB port is located on the left side of the device for connecting flash drives and external USB hard drives. Epson RR-600W and Brother ADS-3600W are the only scanners mentioned thus far that include USB ports for connecting external drives. The ScanFront 400 is compatible with USB keyboards and mice.

Speed and accuracy are a scanner’s bread and butter, regardless of its fancy features. The Pro is rated at 60 single-sided pages per minute (ppm) and 120 double-sided images per minute by Raven (or ipm, with each page side being an image). Only Visioneer’s Patriot H80, rated at 80ppm and 160ipm, is faster than the Raven Pro, rated at 80ppm and 160ipm. The ADS-3600W from Brother is placed at 50ppm and 100ipm. Some of the remaining individuals are significantly slower.

The Raven Pro Document Scanner is quick, exact, and self-sufficient. The onboard scanner interface and document management capabilities make this an excellent document scanning and archiving solution.

Key Features
  • SCAN TO CLOUD — scan up to 60ppm directly into integrated cloud services (Raven Cloud, Dropbox, Google Drive, Evernote, Box, SharePoint, OneDrive, Quickbooks Online), USB Drive, Email, FTP, SMB Share or Fax
  • SEARCHABLE DOCUMENTS — all scanned documents produce searchable PDFs with OCR to detect printed or handwritten text. Free Raven Cloud subscription included for unlimited secure cloud storage.
  • WIRELESS SCANNING — Wi-Fi and Ethernet connectivity allows you to scan and send documents wirelessly without the need for a computer
  • TOUCHSCREEN DISPLAY — Large 8″ LED screen provides more visibility and incredible touch experience for easier navigation and document editing without a computer
  • SCAN STACKS AUTOMATICALLY — Adjustable anti-jam 100-page Automatic Document Feeder with ultrasonic detection handles standard documents, receipts, business cards and ID cards into an expandable output tray
PROS
  • Fast scanning and saving to both image and searchable PDF
  • Accurate OCR
  • Onboard editing and document management
  • Supports wireless and wired networking
  • Scans to external USB flash and other USB drives
  • Slick tablet-like interface
  • Excellent software for scanner operation and document management
  • 100-sheet ADF
  • Free unlimited (Raven Cloud) cloud space
CONS
  • Lacks dedicated handheld mobile device app
  • Expensive accessories

7. Best Front-Desk Document and Card Scanner: Fujitsu fi-800R Ultra-Compact Color Duplex Document Scanner

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Fujitsu’s Image Scanner fi-800R is a hybrid between a portable sheet-feed document scanner, like the Epson WorkForce ES-300W, and a desktop sheet-feed document scanner, like the Brother ADS-2700W (both Editors’ Choices from PCMag). The Fujitsu is about $400 more expensive than its closest competitors, whether they are portable or desktop. Despite this, the fi-800R’s diminutive size, robust software, and exceptional capabilities make it a near-ideal candidate for front-desk customer and client processing and our current favorite among document scanners.

Fujitsu could pack so much power into the fi-800R primarily due to two technological advancements: Return Scan and U-Turn Scan. The former permits scanning passports, identification cards, and other thick documents through the front or exit slot. As shown, the device pulls and ejects through the same slot, as opposed to one slot for pulling and another for ejecting.

You also receive the PaperStream IP driver (TWAIN/ISIS), the WIA driver (Windows), the Software Operation Panel (for configuring the interface), the Error Recovery Guide (which alerts you to scanning errors and their causes), Abbyy FineReader for ScanSnap (optical character recognition, or OCR, for converting scanned documents into editable text), and Scanner Central Admin (for updating software and firmware).

As previously stated, you can control which workflow profile the scanner uses through the software, or you can select from multiple profiles when scanning from a PC connected via USB. Profiles can be modified through the Software Operation Panel.

The Fujitsu fi-800R is ideal for front-desk document processing due to its small footprint, highly functional scanner interface, and bundled document management software.

Key Features
  • This Award-Winning, ultra-compact, versatile scanner saves valuable deskspace while still performing batch scanning of all types of documents including envelopes, passports, and IDs, all without a carrier sheet
  • Flexible return path scanning for all of a business thick documents, including envelopes, IDs, booklets, and passports
  • U-turn Scan with Automatic Stacking Technology for compact and convenient scanning
  • Automatic Skew Correction and Active Separation to ensure reliable feeding and digitizing documents without error
  • Included PaperStream ClickScan software delivers scanning simplicity and works alongside any workflow to meet your imaging needs. Place paper in the scanner, push the scan button, and send to email, print, or folder – simple as one, two, three
PROS
  • Fast and compact.
  • Accurate OCR.
  • Robust software bundle.
  • High daily volume rating.
  • Well-suited to front-desk applications.
CONS
  • Expensive.
  • Connectivity limited to USB.

8. Best Portable Document Scanner: Brother DS-940DW Duplex and Wireless Compact Mobile Document Scanner

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In search of a convenient, portable, duplex, single-pass scanner with Wi-Fi and USB 3.0 connectivity? The Brother DSMobile DS-940W has arrived at the DRN review desk and meets the requirements.

Sometimes you don’t realize how dependent you are on a piece of technology until you lose access to it, such as during a year-long work-from-home mandate. Smartphone apps like CamScanner can be used in a pinch, but if you want a high-quality scan, you need the proper equipment.

It is essential to note that the DS-940DW is a portable scanner and a unique one. It is neither a flatbed nor a handheld scanner. The document is pulled by the front rollers, over the dual Contact Imaging Sensors (CIS) at a constant speed, picked up by the rear rollers, and then ejected through the rear slot or the upper paper guide. Throughout the viewing, I preferred feeding the document through the rear slot. Opening the cover creates a sharp 90-degree bend to push the paper out the top, which did not work well with thicker paper or photo paper.

Regardless of the operating system, settings are managed by software. I had hoped that the device’s physical buttons would allow me to change settings quickly, but they are only accessible when scanning to a microSD card in standalone mode.

The DS-940DW is rated for up to 15 pages per minute for single-sided monochrome or color A4 single-sided printing. I don’t know about you, but manually feeding 15 sheets of paper into a manual feeder without skewing or otherwise mutilating them is not my forte. Certainly, there are exceptions; the scan resolution has the greatest impact on the speed. The software supports 100, 150, 200, 300, 400, 600 (maximum), and 1200 dpi resolutions (interpolated).

With 512MB of onboard memory, the scanner is realistically the bottleneck. This became evident when I attempted to feed pages as rapidly as possible, and Windows software struggled until the buffer was cleared.

The Brother DSMobile DS-940DW is, in three words, convenient, portable, and handy. It is a highly capable portable scanner with three distinct modes of operation. It operates quietly and has adequate scan speeds and color accuracy. The software package is more than sufficient to meet the needs of a road warrior or a parent who needs to scan a school form quickly.

This is not a heavy-duty scanner designed for EDRMS applications. Nonetheless, it is ideal for the occasional scan. Got a receipt for tax time or reimbursement? Some documents you require once in a while? Some old photographs you wish to scan for safekeeping? Filling out the paperwork to enroll in school? Perfect. Quality document scanning for mobile professionals? That’s it.

Key Features
  • ULTRA COMPACT – At a size barely bigger than a box of spaghetti you can fit this device virtually anywhere (a bag, a purse a pocket) The Brother DSD (Desk Saving Design) feature reduces the amount of space needed to use the device
  • FAST SPEED AND DUPLEX SCANNING – Scan single and double sided documents in a single pass at up to 16ppm (1) Color scanning doesn’t slow you down at all as it has the same scan speed as black and white scanning
  • REAL MOBILITY – With an embedded lithium ion battery and the ability to insert a micro SD card (2) you can use this as a standalone device virtually anywhere Scan to mobile devices with Brother’s free iPrint&Scan mobile app
  • DRIVERLESS SCANNING – Mass storage support lets you utilize a Micro SD card (2) to scan documents and retrieve on a PC without a driver installed Supports Windows, Mac and Linux environments and TWAIN/WIA for PC/ICA for Mac/SANE drivers (3)
  • OPTIMIZE IMAGES AND TEXT –Automatic color detection/adjustment image rotation (PC only) bleed through prevention/background removal text enhancement color drop to enhance the scans Software suite includes document management and OCR software (4)
  • Connectivity Technology: WiFi
  • Scanner Type: Business Card
PROS
  • Small and light.
  • Fast scanning and processing.
  • Accurate OCR.
  • Solid software bundle.
  • Easy to use.
  • Autonomous scanning to microSD card.
  • Wi-Fi and USB 3.0 connectivity.
CONS
  • No automatic document feeder.
  • MicroSD card not included.

9. Best Overhead Book and Magazine Scanner: IRIScan Desk 6 Business

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The IRIScan Desk 6 Business is an overhead book scanner with numerous functions for education, presentations, and online meetings.

In contrast to IRIScan’s previous series, which consisted of only two models, the Desk 5 and Desk 5 Pro, the sixth generation includes three: the Desk 6, the Desk 6 Pro (which will be reviewed shortly), and the Desk 6 Business, which we are currently testing. Each type is slightly more durable (and somewhat more expensive) than the preceding one. Even the Desk 6 is configured similarly to the more expensive Desk 5 Pro.

The Desk 6 Business scanner features a 32-megapixel (MP) camera illuminated by six LEDs, as opposed to the Desk 6’s 12MP and 6 Pro’s 21MP cameras, each inspired by four LEDs. Both the Pro and Business models support pages up to A3 (tabloid or 11-by-17-inches) in size and both feature buttons that allow you to scan directly from the scanner without using the IRIScan software. The Desk 6 Business, on the other hand, features a foot pedal for scanning, freeing both hands to turn pages in books or place new content on the scanner.

Like their predecessors, the IRIScan Desk scanner interface and document processing and management software support optical character recognition (OCR) in over 130 languages, and the Desk 6 scanners owe a great deal of their strength to the IRIScan Desk scanner interface and document processing and management software. The output types are JPG, image, text, and searchable PDF; Microsoft Word and Excel; plain text; EPUB for ebooks; MP3; and WAV.

The IRIScan Desk 6 Business is twice as powerful as its predecessor, the Desk 5 Pro. It has a 32MP camera, a maximum paper size of A3, a desktop button, a foot pedal, and several software tools for automating and accelerating the process. It is ideal for educating, presenting, and conducting remote meetings due to its audio and video capabilities. The scanner, along with its $449 price tag, is the best of its kind. The Desk 6 Business is the most recent winner of our Editor’s Choice award for overhead scanners due to the inability of any other model to match its features and volume ratings.

Key Features
  • Ideal for use in home, office or while traveling: truly portable design USB powered Digitize any documents, books or encyclopedia thanks to AI flatten curve technology! Then convert, edit, and even share content remotely!
  • Digitize any documents, books or encyclopedia thanks to AI flatten curve technology! Then convert, edit, and even share content remotely!
  • Dual lens up to 32 Mb along with incorporated mic to catch any details, create and record Youtube tutorial or unboxing video at up to 30FPS (HD recording)
  • Automatic documents detection. Multiple small document (receipts, sales slips, business cards, ) all scan at once, just place them on the provided Scanpad. Save time when submitting your expense reports!
  • Self-timed shooter: Automatically scan after setting the shooting interval time. Ideal for scanning large volumes of binders
  • Create Epub or PDF format before listening or reading them directly in your favorite electronic reader. Get text to speech capability via MP3 or WAV audio files output format
  • Text to Speech Technology (TTS) word by word read & listen to any document 1-Click scan: save as a compressed PDF or export to a Word file in a snap.
  • High quality Video Recording (HD) function to record the progress of any operation or demo. Very convenient for recording web tutorials, unboxings, online demo, lesson explanations or live projections.
  • 1D or 2D barcode reading capacity allowing export of its value results into Excel or Text file formats along with its matching JPG image.
  • Advanced image processing, contrast image settings & features – Automatic De-skewing and multi-Cropping – Automatic edge filling of damaged document
PROS
  • Six-LED illumination, 32MP camera, and microphone
  • Desktop button and foot-pedal scan execution
  • Page-turn detection
  • Highly accurate OCR
  • Strong software bundle, including business card archiving
  • Scans to cloud and USB storage devices
CONS
  • No wireless, mobile, or network connectivity
  • Expensive
  • Lacks battery

10. Best Receipt Scanner: Epson RapidReceipt RR-600W Document Scanner

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The RapidReceipt RR-600W Wireless Receipt and Document Scanner, the flagship of Epson’s new line of RapidReceipt Receipt and Document Scanners, is a powerful desktop document scanner designed for the small office, home office (SOHO) market. It is a replacement for the $400 WorkForce ES-500WR Wireless Document Scanner—Accounting Edition. With the RR-600W’s large ADF (automatic document feeder), you can scan up to 100 double-sided documents in a batch. Given its low price, relatively fast scanning speeds, highly respectable accuracy, and excellent Accounting Edition add-on to Epson’s ScanSmart software, the RR-600W easily earns our Editor’s Choice award.

Epson rates the RR-600W at 35 pages per minute (ppm) for single-sided printing and 70 ppm for double-sided printing (ipm). I tested it at 300dpi via USB 3.0 with ScanSmart Accounting Edition on our standard Intel Core i5 testbed PC operating Windows 10 Professional.

The RR-600W scanned a 25-page, single-sided text document at 39.6ppm and a 25-page, double-sided text document at 78.4ipm, somewhat faster than Epson’s specifications. Considering processing and storage time, it scanned the same test documents to image PDF at 37.9ppm and 68.8ipm, which is a respectable performance compared to its ratings and rivals.

The Epson RR-600W desktop receipt and document scanner are quick and accurate. The included ScanSmart Accounting Edition software quickly scans and categorizes financial information extracted from receipts, invoices, and expense reports.

Key Features
  • Receipt management software included — no subscription required; automatically and accurately extracts and categorizes key data from receipts
  • Easily integrate with your financial software of choice — export receipt data to QuickBooks, Quicken, TurboTax, Excel, CSV and more (1)
  • Ultimate connectivity — wireless (2.4 and 5 GHz) scanning, plus USB 3.0 port
  • Easily scan large batches — robust 100-page Auto Document Feeder accommodates stacks of papers of varying sizes, up to 8.5″ x 240″
  • Quickly scan two sides at once — single-step technology captures both sides of a sheet of paper in one pass as fast as 35 ppm/70 ipm (2)
  • Scan directly to a USB memory drive — intuitive 4.3″ touchscreen and convenient USB port; no computer required
  • Organize business contacts — easily scan business cards and manage contact information with the included NewSoft Presto BizCard bonus software
  • Create editable and searchable PDFs — includes Kofax Power PDF for Windows and PDF Converter for Mac bonus software
  • Scan to your destination of choice — cloud storage services such as Dropbox, Evernote, Google Drive and OneDrive; included TWAIN driver for easy integration to most document management software
  • Enjoy amazing image quality — intelligent image adjustments with automatic cropping, blank page deletion, background removal, dirt detection, paper skew correction and staples protection
PROS
  • Fast
  • Accurate OCR
  • Strong software bundle, including ScanSmart Accounting Edition
  • Huge 4.3-inch color touch screen
  • 100-sheet ADF
  • Robust mobile device and USB thumb drive support
  • Low price for what you get
CONS
  • ScanSmart not supported on mobile devices

How to Buy a Scanner

The first step in purchasing a scanner is straightforward: determining the type or types of media to be scanned. Knowing what (and how frequently) you intend to scan will tell you everything you need to know regarding the required features.

Photos, unbound documents, receipts, and business cards are the most prominent items to scan; however, you may also need to scan bound books, magazines, film (slides and negatives), and easily damaged originals such as postage stamps. Coins and flowers are somewhat rarer than other objects.

Consider details such as the maximum size of the originals and whether or not you will need to scan both sides of the document pages. This will indicate the type of scanner you should be searching for: a traditional flatbed, a model with a sheet feeder, or another type.

Things to Consider in Selecting the Right Scanner

For the selection of the ideal scanner, a variety of factors were taken into consideration. In light of the most recent technological developments in the scanning hardware industry, the following are the most important factors to consider when choosing a document scanner. To maximize the available budget, it is helpful to rank the desired features in terms of “must haves” versus “desirables.” These features are not presented in any particular order, as any one of them may serve as the deciding factor when selecting a scanner for a specific business need.

Scanning speed

“How fast is it?” is the most frequently asked question during the sales process for scanners. Almost everyone believes that the higher the scanning speed, the greater the output. This is not always the case, however.

Over a certain threshold, the scanner will become inactive due to its inability to accept documents at that rate. This is especially true when scanning mixed documents, as it becomes impossible to scan at full speed.

The scanning speed is measured in either ppm (pages per minute) or IPM (images per minute) for simplex and duplex scanners, respectively. Today, scanner speeds range from 20 to 200 pages per minute (ppm).

Unless the buyer is an internal or external service bureau (or a similar operation that scans very high volumes of the same document type), the lower speed ranges will likely be adequate for most users.

Document size (maximum & minimum)

 

The maximum size of a document that can be scanned is one of the primary factors influencing the price of a scanner. Generally speaking, some scanners can scan up to:

  • A4 / legal 
  • A3
  • Larger than A3

The majority of the documents we receive are either A4 or legal size. In practice, however, I prefer an A3 scanner due to the prevalence of non-standard size documents.

Notably, few scanners can scan exceptionally long documents.

Feeder vs. Flatbed

Production scanners are available with either the Auto feeder or the flatbed. Some new scanner models feature a detachable flatbed, which can be very ergonomic depending on the work environment.

A flatbed is required if you need to scan bound documents, books, fragile or very delicate documents, and files without separating papers.

You may also need a flatbed scanner if you need to scan legal documents such as contracts or deeds, which are double legal size and cannot be separated.

Simplex vs. Duplex

Most modern scanners are duplex, meaning they can simultaneously scan both sides of a document. Unless you intend to scan only single-sided documents, it is always preferable to use a duplex scanner.

Scanning Mode – Color vs. Black & White

There are three primary output formats for scanned documents:

  • Black & white / bitonal
  • Grayscale
  • Color

The majority of scanners today can scan in all three formats. There may be models, however, that do not support color scanning. Several scanners support dual-stream outputs. Thus, it can simultaneously scan a color document and save two images in two formats (e.g., black & white and color).

Resolution (Optical & Output)

Resolution is a primary consideration when selecting a scanner (especially for high-quality scanning). Two resolutions are under consideration:

  • Optical resolution: This refers to the scanner’s actual scanning resolution. Therefore, this is the essential measurement.
  • Output resolution: This is the enhanced or maximum resolution the scanner can produce using interpolation. Consistently, the output resolution exceeds the optical resolution. It simply enlarges the image by adding extra pixels artificially; it does not increase its resolution. This measurement is not as significant as optical resolution.

Drivers and Capture Software

Any scanner manufactured today includes one or more scanning applications and drivers. Here, there are several factors to consider.

  • Drivers: Twain and ISIS are the two most common types of drivers. Twain is an open, freely available set of drivers for consumer-level scanners. ISIS is a proprietary standard recommended for production scanners with high throughput. Most scanners are compatible with both drivers. However, if you intend to use a separate, specialized capture application instead of the one that comes with the scanner, you must verify driver compatibility.
  • Output formats: The output file types (TIFF, PDF, PDF/A, etc.) are determined by the combination of the scanner and the capture application.
  • Image enhancements: Various scanners are equipped with intriguing and helpful image enhancement features.
  • File saving options: Options for saving the scanned image vary between scanners, including the capability to scan directly into SharePoint.

Exceptional Scanners and Accessories

The final consideration is whether you require specialized scanners such as:

  • Large format, high accuracy scanners
  • Specified book scanning devices
  • Mobile scanners
  • Networked scanners
  • Check scanners /MICR readers
  • High speed – high capacity

FAQs

For photographs and other easily damaged originals, bound documents, and three-dimensional objects, you need a flatbed scanner with a large glass plate to place the documents, photos, or things. (When we speak of scanning objects, we refer to converting three-dimensional objects to two-dimensional images. 3D scanners are entirely different animals, which digitize physical objects into particular 3D files for display or printing on a 3D printer.

Books, magazines, and objects thicker than a sheet of paper or driver’s license are excellent candidates for an overhead scanner, which resembles an old overhead projector with an illuminated scanning head that looks down at a flat surface. These devices function similarly to cameras, capturing images of objects and feeding them to the appropriate software for optical character recognition (converting images to editable text) or flattening the curve near the spine of a book.

Photos and stamps can pass through a sheet feeder, but you risk damaging them. If you only occasionally need to scan this original, you may be able to use a sheetfed scanner with a plastic carrier to protect the originals. However, remember that even brand-new, unscratched plastic carriers can slightly diminish scan quality. Direct-to-glass is invariably superior.

Between revisions, scanner models typically remain on the market for extended periods, especially flatbed photo scanners. If you encounter an “oldie but a goodie” in our Best Scanners roundup, it simply means that no comparable model we’ve reviewed has yet surpassed it.

If you frequently need to scan documents, especially those longer than one or two pages, you will require a document-centric scanner with a sheet feeder. Opening a flatbed lid and placing a page on the glass is a minor inconvenience, but doing so ten times for a 10-page document is tedious. Some sheetfed scanners can also accommodate thick originals, such as identification cards.

If you are primarily scanning one or two pages at a time, a manual sheet feeder or the scanning capabilities of an all-in-one (AIO) printer will likely suffice. If you frequently scan lengthy documents, you will need an automatic document feeder (ADF) that can scan an entire stack of pages without human intervention. Determine the ADF capacity based on the average number of pages you intend to scan. If you occasionally have a document with more pages than the ADF can accommodate, you can add additional pages as the feeder processes them during the scan. Some ADFs can also efficiently manage stacks of business cards.

The process of scanning both sides of a page. If you anticipate frequently scanning two-sided documents, you will need a duplexing scanner, duplexing ADF, or a scanner with a driver that includes a manual-duplex feature.

The quickest and most efficient duplexing scanners have two scan elements, allowing them to scan both sides of a page simultaneously. This design will be faster than one with a simple duplexing ADF, but it will likely be more expensive. A typical duplexing ADF will only scan one side, manually flip the page over, and then scan the other.

On the other hand, a scanner with a driver that supports manual duplexing allows you to scan one side of a stack and then prompts you to flip—Re-feed the stack to scan the other side, with the scanner driver automatically interfiling the pages. Manual duplexing in the driver is the most cost-effective option and is recommended if you rarely scan two-sided documents or are on a tight budget.

For the vast majority of scanning tasks, having a sufficient resolution available is not a problem. Even a 200-pixel-per-inch (PPI) scan of, for example, tax documents is enough for most purposes. A 300ppi scanning resolution is almost always adequate, and it isn’t easy to find a scanner with a maximum resolution of less than 600ppi today. Unless you intend to zoom in on a small portion of the photo or print it at a larger size than the original, 600ppi is sufficient for photos.

However, certain types of originals require a higher resolution. If you’re scanning 35mm slides or negatives, or something small and intricate like a postage stamp, you’ll need a scanner with at least 4,800ppi optical resolution.

There is also the issue of the maximum scan size that can be captured. Choosing a scanner that can accommodate the size of the originals to be scanned may seem obvious, but it’s easy to overlook. For instance, most flatbed scanners have a letter-sized platen, making it difficult to scan legally-sized pages. Most flatbeds with ADFs can scan legal-sized pages using the ADF, but not all can; therefore, verifying is essential. There are also scanners with larger flatbeds, though they will require more desk space.

The majority of scanners include essential scanning software. Depending on what you intend to scan, look for optical character recognition (OCR), text indexing, photo editing, and the ability to create searchable PDF files. The era of platform-specific scanners is over; any modern scanner is compatible with both macOS and Windows, and many can also scan to your phone or a cloud drive.

Scanners with specialized software feature specialized functions. Accounting software is included with receipt scanners for organizing your financial data. Scanners that process business cards can typically extract card data into a contact database (assuming the cards are not too intricately designed for OCR software to read).

If you intend to scan photos or other images and then edit them in Adobe Photoshop, look for a scanner with TWAIN drivers that can scan directly into photo editing software.

Consider whether a specialized scanner is necessary. Scanners for business cards (small and highly portable) and receipt scanners are among the most popular special-purpose options (small and equipped with specialized software). Specialized slide scanners are smaller than flatbed scanners but perform no better at scanning slides than comparable flatbed scanners.

If you frequently travel, you may need a portable scanner in your laptop bag or a handheld scanner that you hold and trace over text. Some portable models can function independently of a computer by scanning a memory card or a smartphone. You can also find scanners that serve as both portable and desktop document scanners by combining a portable scanner and an ADF-equipped docking station.

Depending on what you need to scan, any of these may be a suitable option, either as your sole scanner or as a complement to a general-purpose scanner. In the selections above, we’ve highlighted a few of our favorite special scanners.

Conclusion

Many people are no longer unfamiliar with scanners in the modern era. However, not everyone is proficient in all technological applications.

You will likely have difficulty utilizing printing technology, especially if you have no prior experience. Choosing the best scanner, especially within a limited budget, is probably not the initial and perhaps greatest obstacle.

We are always aiming for the creativity and quality desired by users. With these five products, we hope you can select the ideal product for you. 

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